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Marketing Assistant

Description

Requisition No: 3787

Agency: Management Services

Working Title: Marketing Assistant – 72003268

Position Number: 72003268

Salary: $34,000 – $37,000

Posting Closing Date: 02/20/2017

Marketing Assistant

Office of Supplier Diversity

State of Florida Department of Management Services

This position is located in Tallahassee

This position is pending reclassification

The Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Florida Governor Rick Scott and the executive leadership team at DMS, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. The Department of Management Services is relied upon to establish, maintain and improve the business processes used by state employees in doing their jobs to serve our Floridians. Department of Management Services staff facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is amidst this backdrop that the Florida Department of Management Services strives to achieve its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Chad Poppell, DMS employees strive to embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.

Position responsibilities:

The Office of Supplier Diversity is seeking a Marketing Assistant to help with the following:
•Coordinate marketing efforts with the Marketing Manager that promotes the services and events offered by the Office of Supplier Diversity.
•Coordinate collaborative opportunities with state agencies and various interest groups on behalf of the Office of Supplier Diversity Executive Director.
•Provide guidance and information related to the Office of Supplier Diversity’s programs, services and activities to state agency and other procurement professionals as well as minority business interest groups and community organizations.
•Respond to inquiries and requests for service from state agency purchasing professionals as well as minority business interest groups and community organizations.
•Facilitate training and educational opportunities with and among state agencies and interest groups statewide in order to spread in-depth understanding of the Office of Supplier Diversity’s programs and services.
•Develop and coordinate production of training materials such as manuals, multimedia visual aids, and other educational resources designed to educate agency and other purchasing professionals about effectively engaging certified business enterprises in procurement activity.
•Promote new agency procurement opportunities and publicize those opportunities among certified vendors.
•Promote new certified businesses among state agency procurement professionals and other interested groups.
•Identify and act upon collaborative opportunities with minority business interest groups and organizations statewide.
•Coordinate the activities and recommendations of the Florida Advisory Council on Small and Minority Business Development, including meeting minutes, agenda preparation and scheduling meetings.
•Assist state agencies in participating in the Office of Supplier Diversity’s annual data and reporting requirements for the Business Participation Plan.
•Facilitate and coordinate all aspects of the Diversity Working Group meetings and activities.

Knowledge, Skills and Abilities:

•Professional – Microsoft Office
•Oral and written communication
•Ability to represent the organization in large and small group settings
•Project Management

The Department of Management Services is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

DMS appreciates the service and sacrifices made by veterans and their family members. Further, DMS recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Nearest Major Market: Tallahassee

Qualifications

Minimum Qualifications:
•2 yrs. exp. in communications or marketing
•2 yrs. exp. in working with various stakeholders
•2 yrs. exp. coordinating and facilitating meetings or events
•2 yrs. exp. training others
•one yr. exp. public speaking/presentation skills
•one yr. exp. managing mass email campaigns.

How to Apply

https://jobs.myflorida.com/job/TALLAHASSEE-Marketing-Assistant-72003268-FL-32399/389490900/

Job Originally Posted on: Friday, February 10, 2017